PURPOSE OF THE POLICY
EA International Pty Ltd (“the Company”) takes its obligations under the Privacy Act seriously and will take all reasonable steps to comply with the Act and to protect the privacy of the personal information that we hold. This Policy sets out how we intend to do so.The Policy applies to individuals who provide us with their personal information. This policy does not affect our obligation of confidentiality. The obligation to respect your privacy is in addition to obligations of confidentiality.
THE PERSONAL INFORMATION THAT EA INTERNATIONAL COLLECTS AND HOLDS
The Company is a professional recruitment consultant, specialising in recruitment
of lawyers. It operates internationally.
The Company may collect the following personal information:
- Candidates’ names
- Date of birth
- Address and contact details
- Career history
- CV drawn up by the Company (including our professional assessment)
- CV drawn up by the Candidate
- Career plans
- Professional qualifications
- Results of aptitude and other tests
USE AND DISCLOSURE
Personal information is collected for the purpose of:
- assessing a candidate’s suitability for a specific or general position; and
- processing payment, financial statements and administering the internal accounting systems.
We may also collect the information in order to provide adequate information
about a candidate’s position in the market place.
The Company will disclose this information to:
- prospective employers only with the candidate’s consent;
- our service providers (eg the organisations that provide testing services to us or our information service providers);
- our insurer/s; and
- all other reasonable parties that will assist us to place candidates in appropriate employment.
HOW WE COLLECT PERSONAL INFORMATION
In most cases, the Company collects information either in the course of a face to face interview, by phone, fax or e-mail.Where possible, the Company will collect the information directly from the prospective candidates. However, in some cases we may receive personal information from referees or people that have worked with or are working with the candidate. For example, a colleague or professional peer may express to us that the candidate could have potential in a position that we are recruiting for.
WHAT HAPPENS IF YOU CHOOSE NOT TO PROVIDE THE INFORMATION
Candidates are not obliged to give us their personal information. However, if a candidate chooses not to provide the Company with some or all of the personal information we may:
(a) not be able to provide a candidate with the full range of our recruitment
(b) be more restricted in providing a particular candidate with a list of
potential employment targets or positions; and
(c) decline to provide any further assistance to the Candidate.
Also, the candidate’s chances of being properly considered for a position may be reduced.
USE AND DISCLOSURE
We will use personal information for the purposes for which it was collected. In all cases, we will not disclose personal information without first obtaining the candidate’s consent.
Unless a candidate notifies us to the contrary, we will assume that the candidate has not withdrawn or modified his or her consent to the collection, use and disclosure of that candidate’s personal information. Such consent will apply to the whole recruitment and selection process.
We will take all reasonable steps to protect the security of the personal information we hold. This includes appropriate measures to protect electronic materials and materials stored and generated in hard copy.
The Company conducts its recruitment process on a global basis. Accordingly, information may be sent to our clients (or prospective clients or employers) overseas.
When we do send information overseas, and the laws of the receiving countries do not have comparable privacy protection laws, we will take all reasonable steps to make contractual arrangements that provide for privacy protection of the personal information that we send overseas.
ACCESS AND COMPLAINTS
(a) Overriding principles
At all times, the conduct under this Policy will be governed by the following
- all requests for access or any complaints will be treated seriously;
- all requests or complaints will be dealt with promptly;
- all requests or complaints will be dealt with in a confidential manner; and
- your request to access your personal information, or any complaints that you make, will not affect your existing obligations or affect the commercial arrangements between you and the Company.
(b) Form of Access
The Company will provide access by allowing you to inspect, take notes of or receive copies or print outs of the personal information that the Company holds about you.
You can make your request in writing to the Managing Director.
In making your request, you will have to provide proof of your identity (for example, driver’s license or other appropriate identification). This is necessary to ensure that personal information is provided only to the correct individuals and that the privacy of others is not undermined.
(c) When will Access be denied?
Access will be denied if:
- the request does not relate to the personal information of the person making the request;
- providing access would pose a serious and imminent threat to life or health of a person;
- providing access would create an unreasonable impact on the privacy of others;
- the request is frivolous and vexatious;
- the request relates to existing or anticipated legal proceeding;
- providing access would prejudice negotiations with the individual making the request;
- access would be unlawful;
- denial of access is authorised or required by law;
- access would prejudice law enforcement activities;
- access discloses a ‘commercially sensitive’ decision making process or information; or
- any other reason that is provided for in the National Privacy Principles.
Where possible, the Company will favour providing access. It may do so by providing access to the appropriate parts of the record or by using an appropriate ‘intermediary’.
We will take all reasonable steps to provide access within 30 days of your request. In cases where the request is not complicated or does not require access to a large volume of information, we will take all reasonable steps to provide that information within 14 days.
(e) Costs and charges
The Company has a right to charge you a reasonable fee for providing access.
- photocopying charges;
- delivery cost of information stored off-site; and
- access to electronic databases.
The charge may include the cost of our professional time.
If you have provided us with personal information, you have a right to make a complaint, have it investigated and dealt with. The Company tries to resolve complaints at the local level if possible. If you wish to make a complaint, please contact the Managing Director, on (02) 9266 2900.
The Company will keep a record of your complaint and the outcome.
The Company is unable to deal with anonymous complaints. This is because it is unable to investigate and follow up such complaints. However, in the event that an anonymous complaint is received, we will note the issues raised and try to resolve them appropriately.
RIGHT TO REVIEW
The Company reserves the right to review, and if necessary, revise or amend the terms of this policy.